A New Dawn for the Bidding Process
For today’s operators and suppliers, the traditional bidding process is filled with outdated and time-consuming processes (emails, PDFs, Excel spreadsheets, and loads of manual work to manage them all, for starters) and other inefficiencies that chip away at the bottom line.
Here’s how bidding looks with Workrise Bid Management:
- Operators create a Request for Quote (RFQ) using a simple, customizable template via the Workrise platform. They invite vendors to participate, either from their own AVL or by searching the Workrise network. (There’s also a custom template option for more complex use cases.)
- Once invited, vendors have the information they need to respond, and can message operators with questions when they arise.
- Once all bids are in, operators can easily compare bids side by side to see how vendors stack up in terms of pricing and safety details, and award the work to the bid that rises to the top.
- Once that’s done, all vendors are notified of the decision — so they always know the results of their bid (no more ghosting and guesswork about why a bid didn’t go your way).
Pretty simple, right? Now let’s take a look at the value this provides for both operators and the suppliers they rely on for their mission-critical projects.
Benefits for Operators
No More Digging Through Emails and Excel Sheets
All your information is in one place. By streamlining the entire RFQ process, and capturing rich data at the outset of the source-to-pay (S2P) lifecycle, Workrise Bid Management enables new levels of transparency and auditability for teams, regardless of where they sit on the journey from sourcing to payments. Now you can set up, send, and store RFQs in the same spot — and invite teammates to Workrise so everyone has access to both current and historical RFQ details. You can even message vendors directly, or all at once, through the platform — so all communications are centralized.
Lower Costs Without Sacrificing on Safety or Quality
Get the best vendor for the job, at a competitive price. With automated side-by-side comparisons, you can quickly and clearly see how each vendor stacks up in terms of pricing and safety. You’ll also have access to their company profile, so you can learn more about their business details and complete service offering.
More Choices, New Possibilities
Gain access to more prospective vendors. Leverage your current vendor list and/or use the Workrise network to explore new vendors you haven’t worked with before. Our dedicated supply chain team can even source new vendors on your behalf for more specialized needs. Workrise is free for vendors to join, ensuring that everyone you want to participate, can participate.
Workrise Does All the Heavy Lifting
New vendor? No problem. Bids awarded to new vendors can be contracted through Workrise. When you select that option, we handle all onboarding tasks, such as collecting and verifying safety and insurance details.
But the true power of this solution goes far beyond onboarding. The platform converts an awarded bid into a work order that’s structured exactly as it was quoted. And as with all work orders created within Workrise Vendor Management, it will enforce all subsequent invoices — whether they come next week or next month.
Benefits for Vendors
No More Guesswork
Get all the details you need to submit competitive bids. Our RFQ template ensures you get every detail you need from a client about a project, with clear guidance on quantities and pricing units for the services and materials requested. And when questions arise, you can message clients directly through the platform with a few short keystrokes.
Teamwork Makes the Dream Work
Collaborate centrally with your team on bids. Workrise is free to join for vendors, and there’s no limit on how many teammates you can invite. With everyone having access to the RFQ, as well as communication from the client, you can easily collaborate on bids wherever the job takes you.
Value Added Without Skewing Cost
Provide new recommendations, without risking the opportunity. Add notes to line items on your bid to clarify what’s included, or even add alternative pricing and/or additional services. Any additional services or alternative pricing you provide will be tallied up separately so it doesn’t inflate your quote for the original services and pricing requested.
More At Bats. More Home Runs.
Submit more competitive bids. With more opportunities and a clear, repeatable process, everyone wins. You can respond to a higher percentage of the RFQs that come in without making RFQs a full-time job.
See the Solution in Action
Operators
Book a demo today to learn more about how Workrise Bid Management can help streamline your RFQ process, reduce costs, and improve the efficiency of the entire purchasing lifecycle.
Vendors
Join the Workrise network to create a free profile, get invited to RFQs, and take advantage of the many other benefits available to members.
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Praveen Kalamegham is a 25-year technology veteran who has driven innovation at all layers of the software stack, from embedded systems to web-scale SaaS platforms. As Chief Technology Officer, Praveen leads the development of all Workrise technology solutions inclusive of the company’s Source-to-Pay products, and the technology that powers the No. 1 Oil & Gas labor solutions business in the country. Praveen is as much a tinkerer at home as he is at work, spending his free time coding, gardening, and wood working at his home in Austin, Texas.
